The Administrative Executive will undertake a range of administrative and operational duties to support the school principal. The purpose of the role is to reduce the administrative workload of the principal and enhance the overall operation of the school.
The role is being trialled as part of an Action Research Project funded by the Department of Education and Youth, to reduce the administrative workload on school Principals in order to free up time for the leading of teaching and learning. Part of the role will involve engaging with external evaluators.
Key Details
Contract Type & Duration: 3 Year Fixed Purpose contract
– Provide support for budgeting, payments, and maintaining financial records.
– Support the Principal to meet the school’s financial compliance requirements.
– Provide support to the Principal in managing procurement and implementing public procurement best practices.
2. HR Administrative Support: e.g.
– Support the Principal in relation to school recruitment needs as required and coordinate with the ETB
– Ensure that personnel documentation is up-to-date and compliant.
– Support the Principal in the organisation of substitute teachers and SNAs.
3. Digital and IT System Management: e.g.
– Supporting the management and maintenance of the school’s digital and IT systems.
– Ensure systems are compliant and secure.
4. Health and Safety Management: e.g.
– Conduct regular H&S Risk Assessments, ensure compliance with legal and safety regulations, and determine ways of reducing risk.
– Ensure the appropriate maintenance and retention of H&S records
– Liaise with external H&S authorities and the ETB as necessary.
5. Facilities Management and Building Development
– Support the Principal in building management activities and Groundskeeping and manage maintenance and building contracts.
– Support the maintenance and building procurement.
6. Compliance Management Systems
– Support the Principal to ensure the compliant operation of the school in a range of areas including GDPR/data protection, SEAI returns, and copyright licensing.
7. Policy, Strategy and Action Plan Management Support
– Provide administrative support to the planning and delivery of school policies, strategies and actions plans.
8. Supporting the Action Research Project
– Actively participate in the Action Research Project by collecting and supplying data to evaluators about the tasks you carry out in this position. This may include filling out a weekly activity logs, answering questionnaires, engaging with field research or similar, and engaging with peers in the same role in other schools.
PERSON SPECIFICATION
Candidate Profile
The ideal candidate will have the following education & training, knowledge and experience, skills and competencies:
Education & Training
Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied of vocational programme) or equivalent
Or
Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of comparable to Leaving Certificate standard or equivalent or higher
Or
Have appropriate relevant experience which encompasses equivalent skills and expertise
and
Knowledge and Experience:
Essential
– Have a minimum of three (3) years’ experience in an administration role.
– Demonstrable experience in financial administration such as budget management, financial record keeping, and other financial processes.
– Excellent IT skills including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and data entry software.
– Proven experience in dealing with compliance matters such as data protection, health and safety, safeguarding protocols, financial audit requirements or similar.
– Evidence of ability to work flexibly, both independently and collaboratively, to meet deadlines, achieve goals, and overcome challenges.
– Strong communication skills with demonstrable experience in producing clear and effective written materials such as reports or similar documentation.
Desirable:
– Knowledge and experience of procurement processes.
– A qualification/micro-credential in area relevant to the role such as administration, health and safety, data management, ICDL, or similar.
Skills
The successful candidate must have:
· Excellent IT skills such as word processing and database management
· A demonstrated ability to maintain confidentiality and professionalism due to the sensitive nature of school operations.
· Excellent interpersonal skills with the ability to build and maintain strong working relationships with colleagues and various stakeholders.
· Excellent planning and organisational skills and the ability to prioritise efficiently and effectively to manage a significant and evolving workload.
· Enjoys working in a fast-paced work environment and adaptable to shifting priorities.
· A willingness to take on new tasks, adapt to software not used before and learn new processes as required.
Qualities:
· Specialist Knowledge, Expertise and Self Development
· Efficient with ICT systems
· Strong Information Management/Processing & Decision Making
· Highly Organised
· Delivers Results & works well to deadlines
· Flexible and Adaptable
· Self-Reliant with Good Time Management
· Team Player
· Strong Interpersonal and Communication Skills
· Commitment to Excellence and Drive
· Thorough and Conscientious
· Resilient and Persevering in the face of challenges and setbacks
APPLICATION REQUIREMENTS
· Cover letter to include statements of how you have demonstrated the competencies of:
o Specialist Knowledge, Expertise and Self Development
o Information Management/Processing
o Delivery of Results
o Teamwork
o Interpersonal and Communication Skills
o Professional Practice, Commitment and Drive
· Referees (name, role, contact no.)
· CV (Digital)
APPLY TO THIS JOB VACANCY
If you are interested in applying for this role you can download the information booklet by clicking here. Candidates are advised to read the information booklet carefully for further details about the role.
Receipt of applications is not later than 13.00 hours on Monday 22nd September 2025 by emailing [email protected]. Late application will not be accepted.
Information contained within this advertisement is copyrighted LWETB and licensed by LWETB for use by job-seekers only. The information herein may not be downloaded, copied or used for any other purposes, including its replication on other recruitment & advertising websites, without the express prior written permission of LWETB.
Ms. Siobhán Lynch, Chief Executive, Longford and Westmeath ETB
